Job Title: Administrative Assistant/Receptionist
Reports To: Office Manager
Location: Boston, MA
The Administrative Assistant/Receptionist is responsible for handling all administrative tasks as assigned and is responsible for managing not only the reception desk duties, including greeting guests and answering and screening and/or forwarding calls in a highly professional manner, but also managing the organization’s breakroom, i.e., ordering and stocking kitchen and office supplies. The AA/Receptionist should be dynamic, personable and be able to professionally interact with all levels in the organization, as well as external visitors and vendors.
The AA/Receptionist should be proficient in Microsoft Office Suite: O365, Outlook, Word, Excel & PowerPoint. This person must be able to prioritize and complete multiple tasks in an efficient manner within our fast-paced working environment. The ideal candidate for this job is reliable, organized, resourceful, and a good problem solver.
Key Duties and Responsibilities:
Reception and Breakroom duties:
Administrative responsibilities include:
Organization of legal/regulatory filing system
May need to assist w/ expense report management for Executives
Assist w/ calendar management as needed maintain team schedules: set up meetings, conference calls, live & WEBEX meetings, interview schedules, and appointments
Make cost-effective travel arrangements and document expenses for reconciliation through our Concur online booking tool and/or our travel agency
Assist w/ onboarding of new hires, including liaise w/ IT for office equipment and O365 accounts
Other reasonable activities as requested by any team member
Equal Opportunity Employer
All applicants should be legally entitled to work for any employer in the U.S.
Note to employment agencies: Please do not forward any agency resumes.